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Bureau of Facilities Management

BUILDING ACCESS

The DGS Parking and Building Access Section manages the Capitol Area Complex Identification and Building Access Program, which provides identification cards with and without building access for state employees and non-state employees in the metropolitan Richmond area. In addition, this section manages and maintains the Capitol Area Complex building access system.

To ensure the safety and security of our employees and visitors, all visitors to DGS-owned buildings must sign-in and comply with visitor procedures, and state and non-state employees with an identification card must display their card at all times when in DGS-owned buildings.

All visitors must provide a government-issued photo ID and sign in with security when entering a DGS-owned building.  To reduce possible wait time, visitors should come prepared with the names and phones number of the primary and secondary points of contact at the agency they are visiting.

 

State employees should contact their agency Access Card Coordinator, typically in the agency’s Human Resources office, to obtain an identification card for a DGS-secured facility. The agency Access Card Coordinator will provide an Identification and Building Access Card Application Form for the employee to complete. The agency Access Card Coordinator will work with the DGS Building Access Section to determine the appropriate level of authorized access programmed into their identification card. As necessary, DGS will schedule an appointment to have the employee’s photo taken for the identification card.

State employees must display their card at all times when in DGS-owned buildings. Employees who do not have their card with them will be required to follow visitor procedures.

For more information, read the Procedures for the Capitol Area Complex Identification and Building Access Card Program

The DGS Parking and Building Access Section provides identification cards with and without building access to non-state employees such as contractors, employees of contractors, interns, and volunteers.  To ensure a high level of security in state office buildings, a background check is required prior to the issuance of an identification card (whether or not it provides access). The Division of Capitol Police administers the background checks, and DGS coordinates the process and creates the cards.

It is up to the requesting agency whether the non-state employee is issued an identification card with building access: 

Identification Card with Building Access:  provide personal identification, verification that the individual has undergone a background check, and approved access to buildings and parking decks throughout the Capitol Complex.

Identification Card without Building Access:  provide personal identification and verification that the individual has passed a background check.

Agency Responsibilities

Tenant agencies are responsible for informing their non-state employees of the security requirements and submitting the required completed forms to DGS for processing.

An agency should immediately notify the DGS Parking Services and Building Access Section when an identification card is revoked or the non-state employee’s period of service has concluded. The agency should collect all expired or revoked cards and return them to DGS.

Non-State Employee Responsibilities

DGS issues identification cards (with and without access) to non-state employees once a background check is performed and approved by the Division of Capitol Police. The identification card must be worn at chest level on the outermost garment of the non-state employee and in clear view at all times when working in DGS-secured buildings (both during and after normal business hours).

The non-state employee should notify the employing agency of a lost, stolen, or destroyed card. The non-state employee will be required to pay a $15 fee for any card that has to be replaced. The non-state employee is responsible for returning the card to the hiring agency by the close of business on the date the card expires or is revoked, or on the date on which they conclude their service with the agency.

For more information, read the Non-State Employees Identification and Building Access Card Policy.

Applying for/Renewing a Card

The non-state employee must complete the Identification and Building Access Card Application – Non-State Employee Form. The form must be signed by the applicant before the background check can be processed. The agency hiring the non-state employee must complete the second page of the form and submit the complete application to the DGS Parking Services and Building Access Section at least five business days before the non-state employee begins work.

The card is valid for one year. The card holder must submit a new application to the hiring agency before their card expires.

Once the application has been accepted and the non-state employee has passed the background check, DGS will inform the agency and the agency will schedule an appointment to get the card made.