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Bureau of Facilities Management

RESERVE A CONFERENCE ROOM

DGS manages several conference rooms around Capitol Square that can be reserved by state agencies and building tenants. 

Please allow up to 48 hours for your request to be processed.

 

Monroe Building Conference Rooms

Reservation fee: Tenant agencies pay no reservation fees. Non-tenant agencies may make one reservation per month at no charge. Additional reservations within a month are $50 per half-day (morning until noon or 1 p.m. until close of business); or $100 for a full-day rental. Lunchtime events must pay the full-day rate.

How to reserve space:  Reservations are made on a first-come basis. There is no advanced registration limit for tenant agencies. Reservations by non-tenant agencies may be made no more than 45 days in advance.

View availability for the conference rooms. 

Use the online form to submit a reservation request.

Options: Conference Room B is a standalone room. Conference Rooms C, D and E are separated by dividable walls, which allows for various room layouts. Please indicate which layout configuration you would like, or call BFM at (804) 225-4367 to arrange a visit.

  • Conference Room B room layouts (seating for 40 or 54, Configurations 1 - 2)
  • Conference Rooms C, D, & E room layouts using: 
    • one room (seating for 37 to 100, Configurations 3 - 7)
    • two rooms (seating for 108 up to 200, Configurations 8 - 11)
    • three rooms (seating for 216 or 304, Configurations 12 - 13)

Policies: Please review the Monroe Building Meeting Rooms Policy and the Tenant Handbook for additional information.

Patrick Henry Building Meeting Rooms

Reservation fee: Tenant agencies pay no reservation fees. Non-tenant agencies may make one reservation per month at no charge. Additional reservations within a month are $50 per half-day (morning until noon or 1 p.m. until close of business); or $100 for a full-day rental. Lunchtime events must pay the full-day rate.

How to reserve space: Reservations are made on a first-come basis. There is no advanced registration limit for tenant agencies. Reservations by non-tenant agencies may be made no more than 45 days in advance.

View availability for the conference rooms. 

Use the online form to submit a reservation request.

Options: There are six rooms in Patrick Henry Building available for meetings. Please indicate which layout configuration you would like, or call BFM at (804) 786-3529 to arrange a visit.

Layout of First Floor Meeting Rooms 
Layout of Basement Meeting Rooms 

Policies: Please review the Patrick Henry Building Meeting Rooms Policy and the Tenant Handbook for additional information

Main Street Centre Conference Rooms

Reservation fee: Tenant agencies pay no reservation fees. Non-tenant agencies may make one reservation per month at no charge. Additional reservations within a month are $50 per half-day (morning until noon or 1 p.m. until close of business); or $100 for a full-day rental. Lunchtime events must pay the full-day rate.

How to reserve space: Reservations are made on a first-come basis. There is no advanced registration limit for tenant agencies. Reservations by non-tenant agencies may be made no more than 45 days in advance.

View availability for the conference rooms. 

Use the online form to submit a reservation request.

Options: DGS has five meeting rooms available in Main Street Center (600 E. Main Street). Please indicate which layout configuration you would like, or call BFM at (804) 786-3529 to arrange a visit.

Conference Room 101 (first floor) room layout  

Conference Room 102 (first floor) room layout  

Conference Room 103 (first floor) room layout  

12th Floor North Conference Room room layout  

12th Floor South Conference Room room layout  

Policies: Please review the Main Street Center Building Meeting Rooms Policy and the Tenant Handbook for additional information.