Office of Surplus Property Management


Surplus Concept

The Office of Surplus Property Management (OSPM) manages the collection, distribution and allocation of usable state and federal surplus property. The office also assists state government agencies with the disposal of their surplus property. The office oversees two locations, a warehouse in Richmond and a warehouse/retail store in Wytheville.  

Surplus Property Items Available

  • Educational supplies, including student desks, smart boards and musical instruments
  • Office equipment, such as chairs, desks, tables, bookcases, and office partitions
  • Other categories of property offered for purchase includes, but is not limited to: medical and laboratory items; educational items; cars and trucks; fire equipment; generators and motors; kitchen equipment; construction equipment, including dump trucks and fork-lifts; and cleaning equipment and supplies.
  • State agencies are required by the Code of Virginia to surplus many items, which means there are plenty of items available.
  • Items are gently used, and schools and other entities can inspect all items before purchasing.

Who is Eligible to Obtain Surplus?

State agencies, localities, pre-approved eligible 501(c) (3) nonprofits, and certain health and educational institutions can obtain both federal and state surplus. The general public can bid on state surplus property through public auctions, Internet sales, and through purchase on a fixed-price basis at the Wytheville retail store.

Read more on the OSPM Eligibility page.

Benefits for Using OSPM

  • It saves money! Purchasing gently used surplus items can result in huge cost savings. For instance, a new student desk could cost $150 to $200, compared to a similar desk from OSPM that costs $10.
  • Depending on the type of item and its condition, the OSPM prices are about 60 to 90 percent less than what the item would cost new at standard retail prices.
  • Buying from OSPM allows items to be purchased at reduced costs, in many cases offering high-quality property that is better and longer-lasting than new products.
  • OSPM helps facilitate the process, making it easy for entities to purchase or sell old equipment.

How it Works

  • Across the Commonwealth, state agencies, community colleges and other public entities determine they no longer have a need for an item, so they contact OSPM. Similarly, the federal government posts surplus items on a website that OSPM monitors regularly to check for items that customers have identified as a need.
  • Screeners from OSPM visit the agency or the federal government distribution center and bring items back to one of two OSPM warehouses, either in Richmond or Wytheville. The items are cleaned, their condition assessed, and screeners work with localities, schools and other agencies to place the property into use at a cost savings to those government customers.
  • Some public bodies let OSPM know the items they need, so staff can look for specific goods. OSPM occasionally sends alerts to let customers know if the office has received certain in-demand items.
  • The OSPM web site provides entities easy access to view property. It includes inventory listings for both warehouse locations as well as items available for upcoming auctions.
  • The public also can bid on property through internet auction sites and during regular live auctions offered throughout the year. After government agencies and other eligible entities have previewed the state property it can be purchased by the public either online through Internet auctions and during regular live auctions offered throughout the year at auction companies throughout the state. You may visit the OSPM website calendar for updates on public auctions.

Recycling Assistance Program

OSPM also manages a recycling assistance program for state agencies in which vendors handle statewide scrap metal, electronic, and printer ink cartridge recycling, as well as data destruction. Recycling these items is an important way state agencies can continue to support the Commonwealth's mission to recycle or reuse items, saving costs and resources.