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Office of Surplus Property Management

ELIGIBILITY

Public

The general public can bid on state surplus property through public auctions and internet sales through GovDeals or purchase directly at the Wytheville retail store.

Public Bodies

State agencies, commissions, institutions of higher education and localities can acquire both federal and state surplus property. A completed application is required.

Nonprofit Organization Eligibility Requirements

Certain pre-approved eligible 501(c) (3) nonprofits, and certain health and educational institutions can acquire both federal and state surplus property. A completed application  is required.

Read more about eligibility requirements below.

Educational institutions, as well as programs or activities that develop and promote training, general knowledge, or academic, technical and vocational skills and cultural attainments of individuals in a community or given political area. Also included are supporting facilities such as centralized administrative or service facilities.

  • Child Care Centers
  • Schools
  • Technical Schools
  • Colleges
  • Schools for the Intellectually Disabled
  • Universities
  • Educational Radio or Television Station (FCC)
  • Schools for the Physically Disabled
  • Vocational Schools


Eligibility Requirements:

  • Completed Virginia State Surplus Property application
  • Copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501.
  • Detailed narrative description (brochure) of the services the school or center provides. Include level of courses, enrollment, facilities, staff information and credentials, etc.
  • Evidence of one of the following:
    1. Accreditation by a recognized accrediting board or association on a regional, State, or national level, such as a State board of education; a regional or national accrediting association for universities, colleges, or secondary schools.
    2. Certification or approval (recognition) by the State department of education, or other appropriate authority where no recognized accrediting board, association, or other authority exists for the purpose of making an accreditation. For an educational institution or an educational program, approval must relate to academic or instructional standards established by the appropriate authority.
    3. Licensed by the appropriate state or local authority approving institutions or programs in specialized areas (i.e., child care centers, schools for the physically disabled).

 

Fire departments and rescue squads can qualify one of two ways: as a public agency or as a nonprofit organization.

Eligibility Requirements:

  • Completed Virginia State Surplus Property application
  • Public fire and rescue squads must provide:
  • Verification of receiving funds appropriated for fire and safety protection or services. Evidence must be from the appropriate office of the public agency administering funds (i.e., Finance or Budget Officer).
  • Evidence of a State statute making the organization a public agency.
  • Verification of staff training/certification and State licensing for rescue squads.
  • Nonprofit fire and rescue squads must provide:
    1. Copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501.
    2. Recognition (letter) from the appropriate representative (County Manager or Public Safety Officer) stating that the fire department or rescue squad has been accepted as an integral part of their safety program or evidence of being chartered as an approved fire department by the proper approving authority of the State, county, or local government.
    3. Verification of staff training/certification and State licensing for rescue squads.

 

Health activity is an approved, accredited, or licensed nonprofit medical facility, entity, or organization where the primary function is the furnishing of health and medical services through the conduct of research, experiments, training, or demonstrations related to cause, prevention, and methods of diagnosis and treatment of diseases and injuries. These include the following:

  • Alcohol and Drug Abuse Centers
  • Health and Treatment Centers
  • Medical and Dental Schools
  • Clinics
  • Hospitals
  • Nursing Schools
  • Geriatric Centers
  • Laboratories
  • Research and Health Centers

Eligibility Requirements

  • Completed Virginia State Surplus Property application
  • Copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501.
  • Detailed narrative description (brochure) about your medical facility. Include type of services offered, number of beds and/or patients served, facilities, staff information and certification, etc.
  • Evidence of one of the following:
    1. Accreditation by a recognized accrediting board or association on a regional, State, or national level, such as a State board of health or the American Hospital Association.
    2. Approved (recognition) by the State department of health, or other appropriate authority where no recognized accrediting board, association, or other authority exists for the purpose of making an accreditation. For a public health institution or program, approval must relate to the medical requirements and standards for the professional and technical services of the institution established by the appropriate authority. A health institution or program may be considered as approved when a State body having authority under law to establish standards and requirements for public health institutions renders approval thereto whether by accreditation procedures or by licensing or such other method prescribed by State law.
    3. Licensed by the appropriate State or local authority approving institutions or programs in specialized areas. Generally relates to established minimum public standards of safety, sanitation, staffing, and equipment as they relate to the construction, maintenance, and operation of a health facility, rather than to the medical standards for these institutions. Licensing may be required for public health programs such as occupational training, physical or mental health rehabilitation services or nursing care.

Provider of assistance to homeless individuals is a public or nonprofit organization that provides shelter or other services to homeless individuals. A "homeless individual" is defined as an individual who lacks a fixed, regular and adequate nighttime residence or who has a primary nighttime residence that is:

  • A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters and transitional housing for the mentally ill).
  • An institution that provides a temporary residence for individuals intended to be institutionalized.
  • A public or private place not designed for or ordinarily used as a regular sleeping accommodation for individuals.

Eligibility Requirements:

  • Completed Virginia State Surplus Property application
  • Copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501.
  • Detailed narrative description (brochure) about the programs and services offered including description of facilities, hours of operation, number of clients accommodated and community or area served.
  • Letter of certification from a public official having responsibility for programs of the homeless/impoverished (mayor, city health department administrator or official, county judge, county health administrator or other responsible authority that the organization is providing a specific service for the homeless.

 

Provider of assistance to impoverished families or individuals is a public or nonprofit organization whose primary function is to provide money, goods, or services to families or individuals whose annual incomes are below the poverty line (as defined in section 673 of the Community Services Block Grant Act (42 U.S.C. 9902). These include the following:

  • Child Care
  • Health and Dental Care
  • Legal Counsel
  • Clothing Distribution
  • Home Construction/Repairs
  • Medical Transportation
  • Food Banks
  • Job Training and Placement
  • Meals or Soup Kitchens

Eligibility Requirements:

  • Completed Virginia State Surplus Property application
  • Copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501.
  • Detailed narrative description (brochure) about the programs and services offered including how it determines financial eligibility for its services, description of facilities including hours of operation, number of clients receiving assistance, staff qualifications and general duties and community or area served.
  • Affiliation with a nationally recognized organization or group; or a letter of certification from a public official having responsibility for programs of the impoverished (mayor, county administrator, or head of an agency that oversees programs). The document should indicate that the services provided by the organization, requesting eligibility, are provided to the impoverished and are recognized under the same name as the Section 501 documentation.
  • Evidence of one of the following:
    1. Approved means recognition and approval by State department of health, or other appropriate authority where no recognized accrediting board, association, or other authority exists for the purpose of making an accreditation. For a public health institution or program, approval must relate to the medical requirements and standards for the professional and technical services of the established by the appropriate authority. A health institution or program may be considered as approved when a State body having authority under law to establish standards and requirements for public health institutions renders approval thereto whether by accreditation procedures or by licensing or such other method prescribed by State law.
    2. Licensed by the appropriate State or local authority approving institutions or programs in specialized areas. Generally relates to established minimum public standards of safety, sanitation, staffing, and equipment as they relate to the construction, maintenance, and operation of a health facility, rather than to the medical standards for these institutions. Licensing may be required for public health programs such as occupational training, physical or mental health rehabilitation services or nursing care.

A museum is a public or nonprofit institution that is organized on a permanent basis for essentially educational or aesthetic purposes. It must utilize a professional staff, own or use tangible objects - either animate or inanimate, care for these objects and exhibit them to the public on a regular basis.

  • Aquariums and Zoological Parks
  • History Museums
  • Nature Centers
  • Art Museums
  • Historic Buildings
  • Planetariums
  • Botanical Gardens and Arboretums
  • National History Museums
  • Science and Technology Centers

Eligibility Requirements:

  • Completed Virginia State Surplus Property application
  • Copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501.
  • Detailed narrative description (brochure/advertisements) of the services the program, services or activities. Include the following:
    1. Description of museum and facilities
    2. Types of objects exhibited (photos if available)
    3. Amount of admission fees and hours of operation
    4. How the museum is advertised
    5. Community and population served
    6. Membership in, affiliation with, or other recognition by a local, State regional or national museum organization.
    7. All museums must be open and exhibiting to the public a minimum of 1000 hours per year; and employ at least one full time staff member (paid or unpaid position).
    8. A roster of the institution's full-time (paid or unpaid) staff members with professional qualifications, titles or position and general duties.
    9. Copy of the institution's charter, bylaws or other written instrument by which museum was created and affirming its legal existence and the purpose for which it was formed.

Programs for older individuals are conducted by a State or local government agency or nonprofit activity that receive funds appropriated for services or programs for older individuals under the Older Americans Act of 1965, as amended, under title IV or title XX of the Social Security Act (42 U.S.C. 601 et seq.), or under titles VIII and title X of the Economic Opportunity Act of 1964 (42 U.S.C. 2991 et seq.) and the Community Services Block Grant Act (42 U.S.C. 9901 et seq.)

These include services that are necessary for the general welfare of older individuals such as social services, transportation, nutrition, legal and multipurpose senior centers.

Eligibility Requirements

  • Completed Virginia State Surplus Property application
  • For nonprofits, a copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501.
  • Detailed narrative description (brochure) of the services the program provides including type of services offered, number individuals served, facilities, staff information and certification, etc.
  • For public agencies, a copy of the program's current financial records with budget showing appropriated funds from State, county, or local government.
  • Certification with the following:
    1. Verification showing receipt of appropriated Federal funds for the operation of the program from the State agency designated to administer programs authorized under legislation enumerated in section 214 of the Older Americans Act of 1965, as amended.
    2. Description of the program and facilities operated by the applicant. Must state the expiration date of the certification. Eligibility will be limited to the period covered by the certification.
    3. Certifications are generally issued on an annual basis; eligibility will be updated accordingly.

The General Services Administration has determined the following SEAs as eligible to receive surplus property donations from the Department of Defense (DoD):

  • American Red Cross
  • Camp Fire Inc.
  • Marine Corps League
  • Operation Raleigh
  • Armed Services
  • Center for Excellence in Education
  • National Association for Equal Opportunity in Higher Education
  • US Olympic Committee
  • Big Brothers/Big Sisters
  • Girl Scouts of the USA
  • National Civilian Community Corps
  • USO World Headquarters
  • Boys & Girls Clubs of America
  • Little League Baseball, Inc.
  • National Ski Patrol System Inc.
  • YMCA of the USA
  • Boy Scouts of America
  • Marine Cadets of America
  • Naval Sea Cadets Corps
  • Young Marines of the Marine Corps

Eligibility Requirements:

  • Completed Virginia State Surplus Property application
  • Detailed narrative description (brochure) about your organization including number of troops in a council or scouts in a troop, location, description of activities or services provided, staff information (if applicable), etc.
  • Current charter, certificate or other documentation showing affiliation with your national organization or office. (Annual updates are required for all charters and certifications with expiration dates).
  • Schools with military training programs (such as military junior colleges, military institutes, high schools which host a Junior Reserve Officer Training Corps unit or a National Defense Cadet Corps unit, naval honor schools, and state maritime academies) should contact their sponsoring military services for obtaining surplus property.

Boy Scouts, Girl Scouts and Red Cross chapters should contact their regional or national headquarters for guidance regarding the use of DoD surplus property.

Sheltered workshops conduct training services projects under grants from the Vocational Rehabilitation Administration pursuant to the provisions of Section 13. (a) of Public Law 89-333 of the Vocational Rehabilitation Act Amendments of 1965. These are considered schools for the intellectually disabled or physically disabled and include the following:

  • Handicraft Schools
  • Trade Schools
  • Job Skill Training Centers
  • Vocational Schools
  • Sheltered Workshop Training
  • Vocational Rehabilitation Centers

Sheltered workshops that operate primarily to provide sheltered employment for the intellectually disabled or physically disabled instead of training are not eligible

Eligibility Requirements:

  • Completed Virginia State Surplus Property application
  • For nonprofits, a copy of the determination letter from the Internal Revenue Service stating that your organization is income tax-exempt under Section 501. For public agencies, documentation showing your status as a public agency.
  • Detailed narrative description (brochure) of the services the program provides. Include program purpose and objectives, number of individuals served and ages, facility information, roster of instructors/qualifications/certification and evidence you maintain school records.
  • Staff must consist of a minimum of not less than two professionals, one of whom must be a State certified teacher with a minimum 4-year college degree, and one teacher, who is also state certified with a minimum of 2 years of college.
  • Evidence of the following:
    1. Certification of grant approval or a letter from the State Vocational Rehabilitation office certifying to its grant for a training service's project.
    2. Licensed (approval) by the appropriate State or local authority approving institutions or programs in specialized areas including health and compliancy with specific laws.

 

For more information on eligibility, contact Kim Hayes at (804) 236-3662 or kim.hayes@dgs.virginia.gov.