Division of Purchases and Supply

PURCHASING TOOLS

eMall

This tool allows buyers to shop online and issue electronic purchase requisitions and orders.  Buyers may shop statewide contracts and vendor catalogs in an electronic storefront, as well as order non-catalog items.  Additionally, orders can be delivered electronically and/or paid for with a small purchase card to vendors, after going through entity specific custom approval flow.  The eVA eMall also delivers desktop receiving functionality, central receiving functionality, or a combination of the two.

 

Quick Quote

Used to quickly process small dollar purchases, this popular tool allows you to “bid” out & receive electronic responses. You’ll receive electronic quotes from registered eVA vendors, as well as have the ability to invite non-eVA registered vendors to submit a bid. Set your own purchasing limits or follow the $100k limit used by state agencies—it’s completely up to you!

 

Sealed eSourcing (Sourcing & Contracting Module)

This electronic sourcing component encompasses the formal procurement process for goods and services of requisition initiation, solicitation development, bidder lists, sealed/unsealed bidding, Reverse Auctions, bid/RFP evaluation, and award. Effective workflow and approval functionality allows each organization’s business rules to be modeled. Buyers may specify accounting data, specifications, terms and conditions and any other information pertinent to the procurement. Vendors may respond by securely keying their response into an online eVA response form and may include any number or type of attachments.  Functionality within the tool ‘seals’ response via electronic lock-box for opening at a specified date and time setup during solicitation creation.  Buyers review/evaluate responses on-line, capturing any negotiation details and making the appropriate award.  For term contracts, catalogs are automatically generated for review/approval and loading into the eMall to allow end users to order from the contract.

 

Contract Management

Maintain complete, electronic versions of your contracts and also store all of your contract documents. Other features include notification capabilities, document subcontractors, create contract summary templates, easily track contract spend, supplier performance and more.

 

Analytical Reporting

Allows end users & managers to evaluate spending, manage workloads, monitor end users’ buying. eVA’s robust reporting tools help with the budget planning cycle, allowing creation, channeled distribution, and drill down capabilities for data in the Purchasing Data Warehouse.

 

Data Sharing

Provides for sharing vendor, order and other reference data between an existing financial or enterprise resource system (ERP) and eVA.