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Division of Purchases and Supply

PCR OVERVIEW

The DPS Policy, Consulting and Review (PCR) Bureau interprets the Code of Virginia, Virginia Public Procurement Act into policies and procedures for state agencies, institutions and local governments to follow when purchasing goods and nonprofessional services. PCR is tasked with many duties, including development of the Agency Procurement and Surplus Property Manual (APSPM) and the Vendor's Manual, training agencies on purchasing and using eVA, getting agencies set up in eVA, tracking hundreds of introduced legislation each year, analyzing legislation and developing positions on proposed legislation and how to ultimately implement any passed legistaion, and more.

Legislation

Each year the PCR Bureau tracks proposed legislation that impacts procurement in Virginia. In order to stay ahead of proposed procurement changes that impact the entire Commonwealth, PCR has a team dedicated to legislation.

Policy

See the Policy page to read more about PCR Bureau's responsibility in developing purchasing policy for state agencies and institutions and to access the APSPM and Vendor's Manual.

Delegation of authority

DGS/DPS is the centralized purchasing agency for materials, supplies, equipment, printing, and nonprofessional services required by any state agency or institution. All such purchases made by any department, division, officer or agency of the Commonwealth shall be made in accordance with the Code of Virginia, Chapter 43, Title 2.2, and such rules and regulations as DGS/DPS may prescribe. Intentional violations of the centralized purchasing provisions of this article by any using agency, continued after notice from the Governor to desist, shall constitute malfeasance in office, and shall subject the officer responsible for violation to suspension or removal from office, as may be provided by law in other cases of malfeasance (Code of Virginia, § 2.2-1115 E.). The Comptroller shall not issue any warrant upon any voucher issued by any using agency covering the purchase of any material, equipment or supplies, when such purchases are made in violation of any provision of this article (Code of Virginia, § 2.2-1115 D.). Contracts awarded in violation of the VPPA are voidable. Contracts signed by individuals without authority to do so are void from the beginning. Individuals awarding contracts without the authority to do so may be held personally liable for payment to the contractor.

DGS/DPS has the authority to make, alter, amend or repeal regulations relating to the purchase of materials, supplies, equipment, nonprofessional services, and printing, and may specifically exempt particular agency purchases below a stated amount, or specific materials, equipment, nonprofessional services, supplies, or printing (Code of Virginia, § 2.2-1111).

DGS/DPS has the responsibility for the standardization of materials, equipment, and supplies purchased by or for any agency of the State (Code of Virginia, § 2.2-1112). DGS/DPS also has the authority to establish criteria and procedures to assure economical operation of all state-owned printing facilities (Code of Virginia, § 2.2-1113).

DGS/DPS is responsible for the procurement of all public printing, except as DGS/DPS may otherwise provide. This does not prohibit in-house printing. Except for purchasing from Corrections Print Shop (CORPRINT), an agency may not purchase printing from another state agency without DGS/DPS approval. To obtain approval, contact DGS/DPS State Procurement Supervisor at 804-786-5412, indicating the nature and extent of the request. In addition, DGS/DPS is authorized to establish criteria and procedures to obtain economical operation of all state printing facilities (Code of Virginia, § 2.2-1113).

Each agency in the Commonwealth has a general delegation of:

Goods: $50,000

Nonprofessional services: Unlimited

If you have a question regarding your agency's delegated authority, please contact your Account Executive.

Review

DGS performs Procurement Management Review's (PMR), on a routine basis to ensure compliance with the Virginia Public Procurement Act (VPPA) regulations, policies and procedures set forth in the Agency Procurement and Surplus Property Manual (APSPM), and any initiatives of the Governor, such as Executive Order 20. An agency can request that DGS conduct a PMR, which provides an opportunity for the agency to benchmark its procurement operations.

Agency Support/Training

The PCR Bureau can develop training that is specific to agency needs and/or user needs. We provide policy training, eVA environment training on different modules within eVA such as eMall, Quick Quote, Virginia Business Opportunities, Contract Management and training at the annual Procurement Forum and the Virginia Institute of Procurement. Additional eVA training can be found on the eVA homepage.

In addition to training, PCR provides eVA Support, helping agencies get set up in and utilize the Commonwealth's statewide electronic procurement system.