AGENCY PARKING COORDINATORS

Each agency appoints a Parking Coordinator to serve as a liaison between employees and DGS Parking Services. The Parking Coordinator is responsible for assisting agency employees and ensuring that policies and rules are followed.

All Parking Coordinators should familiarize themselves with the Policies and Procedures for the Use of Parking Facilities, as well as with their agency's own parking policy. Parking Coordinators should contact DGS Parking Services if they have any questions.

Assigning Parking to Employees

Parking allocations are the number of spaces an agency has in DGS parking facilities. Allocations are issued to agencies, not individual employees. Agencies in turn assign those spaces to their employees in accordance with DGS and agency policy.

When an agency has a new employee needing parking that goes beyond their current allocation of spaces, the agency Parking Coordinator should send a completed Parking Request Form to DGS Parking Services.

Parking Coordinator Responsibilities

The agency Parking Coordinator is responsible for:

• Being the primary contact for agency employees regarding parking issues
• Assigning parking spaces in accordance with agency policy
• Reviewing and submitting completed proper forms to DGS Parking Services in a timely manner
• Providing parking assignees a copy of the Policies and Procedures for the Use of Parking Facilities
• Picking up and returning parking permits from the DGS Parking Services office
• Submitting updated assignee vehicle information to the DGS Parking Services office
• Coordinating guest parking requests for the agency
• Notifying parking assignees of any DGS parking policy changes
• Arbitrating agency parking policy complaints
• Providing DGS Parking Services with the number of agency's full-time, wage, and contract employees assigned in DGS maintained and operated buildings
• Providing DGS Parking Services with employee parking waiting list information

Coordinator Forms (Parking and Building Access)

All parking forms also can be found in the Forms and Documents Center.

Parking Coordinator Module Training and Manual:

• Parking Coordinator Module Training
• Parking Coordinator Module User Manual.pdf
• Parking Coordinator Module User Manual.docx

Coordinator Designee Form (DGS-32-007) - Agencies with employees that park in DGS-parking facilities must use this form to designate coordinators for parking, access cards, and facilities.

Agency Head Designee Form (DGS-32-008) - Agency Heads may delegate authority to approve access and access levels to an Agency Head Designee by completing this form.

Parking Coordinator FAQs

The following is a list of frequently asked questions for agency Parking Coordinators. For state employees who are not Parking Coordinators, please see the Parking FAQs for Employees or contact DGS Parking Services.

How do I arrange parking for guests of my agency?

DGS will accommodate requests for guest or vendor parking as spaces are available. The agency Parking Coordinator must submit a Guest Parking Request Form no less than five business days prior to the desired date of use. A $4 daily fee applies. Agency Parking Coordinators are responsible for ensuring that the guest parker has the parking permit prior to accessing the permitted parking area. Guests without a parking permit will not be permitted to park in a DGS facility.

Can an agency-owned vehicle park in a DGS facility?

Yes, these vehicles will count as part of the agency's parking allocation and the fee for these vehicles will be included in the agency's monthly building (for the agency to allocate as appropriate). DGS Parking Services will create a separate access badge for the vehicle if multiple people will need access to use it.